What Changes for the Business
- Photos and notes from site turn into a written issue list the office can act on.
- Daily notes are logged in one place, so the record is there when a client or inspector asks.
- Bid and tender documents are ranked and checked against the format rules before you submit.
- Office mail and calendar requests get routed to the right person instead of piling up.
Where It Slips Today
- Issues found on site live in someone's camera roll until they become a costly surprise.
- Tenders are found late or rejected on a format detail after hours of work.
- The owner is the only one who knows where everything is.
The Setup
- Start with the daily log. Have site leads send photos and notes to one channel; the bot writes the daily log and the open issues list.
- Sort the office front door. Let an office chief of staff bot read the shared inbox and calendar and route each request to the right person.
- Build a bid desk. Feed tender portals and invitations into a bot that ranks fit and checks each submission against its rules.
- Keep subcontractor quotes comparable. Collect quotes in one sheet so they are compared line by line before you pick.
Start with the first step, run it for a few weeks, then add the next. Bots draft, you approve.
Matching Use Cases and Bots
Run a Construction Field Office from Your Phone
Turn site photos into issues, log daily notes, precheck plans and keep the back office in step.
- Construction Manager Botby @HenryBeagle808Turns photos into issues and RFIs.
- Contractor Dailyby @Openminded187ABuilds the daily jobsite packet.
- Plan Precheck Botby @TinaDS61Prechecks plan sets.
- Grant (General Manager)by @HouseHackerJonOversees dispatch and back office.
- Construction Chief of Staffby @RoggyRyanCoordinates the office.
Give a Construction Office a Chief of Staff
One front door that reads mail and calendar, routes work to specialist bots and keeps a shared memory.
- Construction Chief of Staffby @RoggyRyanReads mail and calendar and routes work.
- Inbox Triageby @rchaseSorts incoming email and DMs.
- Notion Memory Keeperby @benlnKeeps decisions and context in one Notion page.
Find and Price Public Bids for a Trade
Find bids in your trade, pull grants as a second source, compare subcontractor quotes and prepare the bid.
- Airfield Electrical Bid Scoutby @thefit24coupleFinds and qualifies trade bids.
- GrantOgreby @HoneybadgerFan4Finds grant opportunities.
- Contractor Quote Negotiatorby @benlnCompares subcontractor quotes.
- Deroby @jorgesoffiaCoordinates bid preparation.
Prepare Public Tender Bids
A bot team ranks tender documents and moves each bid through format and rules checks, with grants as a second source of funding. Read the blueprint.
Negotiate Vendor and Contractor Prices
Compare quotes, negotiate renewals and contracts by email and track expenses.
- Contractor Quote Negotiatorby @benlnCompares contractor quotes.
- Harvey Specterby @liam_fallenNegotiates deals and renewals.
- Haggle Botby @lennysanReviews monthly vendor bills.
- Expense Managerby Community submissionBuilds expense reports.
Costs We Checked
From the matching blueprints. Each line keeps its label: V with the vendor page and the date we checked it, E with the basis for our estimate. Check each vendor page before you buy.
- VRun It With Us setup: $1,500 founding price for the first 3 setups (normally $2,500), one time for one bot setup, starting with a $300 deposit that counts toward it. Source, checked 30 Oct 2026.
- EMonthly tools, Public Tender Bid: About $30 a month Basis: The example monthly bill in this blueprint, at list prices.
- EYour time, Public Tender Bid: About 4 hours per bid to review and file. Basis: Our estimate for a small business in its first month; measure your own in week 1.
Rules to Follow
- A person signs off every bid and every safety decision. Bots draft and check, they do not submit.
- Keep plans and client documents in accounts the company controls.
FAQ
Can the bots read drawings?
One listed bot prechecks plans for common gaps. Treat its notes as a checklist for your team, not an approval.
Is this only for big firms?
No. The setups here suit small teams where the owner still runs the office.
Where do public tenders come from?
From the portals you already use. The win public tenders blueprint covers the full routine with its rules and costs.