What Changes for the Business
- Email is labelled and routine replies are drafted for approval.
- Requests become tasks on your project board.
- A morning brief lists what needs you today.
- Notes and actions from meetings are filed automatically.
Where It Slips Today
- The day goes on email instead of the work clients pay for.
- Requests buried in threads are forgotten.
The Setup
- Label first. Let the triage bot sort mail into a few clear labels for a week before it drafts anything.
- Draft routine replies. Approve drafts for the common questions.
- Send requests to tasks. Connect your project tool so requests are filed with a due date.
- Add the morning brief. One short summary of what needs a decision today.
Start with the first step, run it for a few weeks, then add the next. Bots draft, you approve.
Matching Use Cases and Bots
Turn an Agency Inbox into Tracked Projects
Label and draft replies, turn requests into tasks, run projects and book the calls people agreed to. Read the blueprint.
- Inbox Managerby @mvanhornLabels and drafts replies.
- Inbox to Asanaby @lennysanTurns requests into tasks.
- Projects Managerby @ericzakariassonRuns projects in Notion.
- Dispatchby @FilippoFonsecaBooks agreed calls.
Give a Founder a Chief-of-Staff Stack
Low-noise decisions, a sorted inbox, prepped meetings, a project board and shared memory.
- Chief of Staff (Aryaman)by @aryamankhawowSurfaces only decisions.
- Inbox Triage Deskby @Cypher0x9Sorts mail into lanes.
- Meeting Briefby @Limok_igitPreps meetings.
- Projects Managerby @ericzakariassonRuns projects in Notion.
- Notion Memory Keeperby @benlnKeeps shared memory.
Start Every CEO Day with One Brief
Morning brief, staff answers from a playbook, inbox items as tasks and notes from every meeting.
- CEO Morning Secretaryby @JyKim90832Writes and reads the morning brief.
- Jess (Executive Assistant)by @LoganARobisonAnswers staff from a playbook.
- Inbox to Asanaby @lennysanTurns mail into Asana tasks.
- Meeting Notes Assistantby @mvanhornWrites meeting notes.
Give a Construction Office a Chief of Staff
One front door that reads mail and calendar, routes work to specialist bots and keeps a shared memory.
- Construction Chief of Staffby @RoggyRyanReads mail and calendar and routes work.
- Inbox Triageby @rchaseSorts incoming email and DMs.
- Notion Memory Keeperby @benlnKeeps decisions and context in one Notion page.
Run a Small Accounting Practice
Faster client replies, document chasing and early due-date notices, with the inbox sorted.
- Tax Firm OSby @AmervimDrafts replies, chases documents and tracks due dates.
- Inbox Triageby @rchaseSorts email and DMs into tasks.
Costs We Checked
From the matching blueprints. Each line keeps its label: V with the vendor page and the date we checked it, E with the basis for our estimate. Check each vendor page before you buy.
- VRun It With Us setup: $1,500 founding price for the first 3 setups (normally $2,500), one time for one bot setup, starting with a $300 deposit that counts toward it. Source, checked 30 Oct 2026.
- EMonthly tools, Agency Inbox Triage: About $91 a month for a 3-person agency Basis: The example monthly bill in this blueprint, at list prices.
- EYour time, Agency Inbox Triage: About 20 minutes each morning to approve drafts and check new tasks. Basis: Our estimate for an inbox with a few dozen emails a day.
Rules to Follow
- Bots draft. You send, at least until you trust a reply type.
- Give mail access through the provider's own sign-in, never by sharing passwords.
FAQ
Will it send emails without me?
Not by default. Drafts wait for you.
Which project tools work?
The listed bots file into tools such as Asana and Notion. We confirm yours on the free call.
What does it cost?
The agency inbox blueprint lists the tools and checked prices.