Catch Vendor Contracts Before They Auto-Renew
Get a reminder well before each vendor contract, trial or subscription renews, so you cancel or renegotiate on your terms instead of paying another year.
Run It With Us
Want This Running in Your Business?
You stop paying for renewals nobody meant to keep.
We set it up on your own accounts, test it with you and hand it over working. You approve what the bots send.
$1,500 founding price for the first 3 setups (normally $2,500). $300 deposit, counted toward it.
How it works
| # | Who | Input | Does | Output |
|---|---|---|---|---|
| 1 | Watchdog Receipts | Your inbox | Finds renewals and trials | Hand-off to Contract Renewal Reminder |
| 2 | Contract Renewal Reminder | Contract sheet with dates | Sends reminders before each renewal | Hand-off to you |
| 3 | You | Renewal reminder | Keep, cancel or renegotiate | Only the contracts you want |
Estimated Value to Your Business: $$ Medium Our rough estimate of value to the business, not a promise or income claim
$20 to $100/mo Estimate. Assumes one unwanted renewal of $120 to $600 caught every six months, spread across the months. Not a promise of income. Disclaimer
Our estimate. Assumes you pay several vendors on renewing contracts; savings come from cancelling or renegotiating in time.
Value tiers are our rough estimates (labelled Estimate) of relative value to the business, each with its assumption. They are not promises, income claims or advice. Results depend on your market, offer and effort.
Who it's for
- Small businesses with several vendor contracts.
- Office managers and founders who sign up for tools.
- Agencies paying for software on behalf of clients.
What it does
- Contract Renewal Reminder: Sends Slack and email reminders before renewal dates.
- Watchdog Receipts: Finds renewals and trials in your inbox.
How it helps your business
- Unwanted renewals get cancelled in time.
- Early reminders give you room to negotiate.
- Estimate math: one $120 to $600 renewal caught every six months = about $20 to $100 a month.
How to set it up
- Time to set up
- About 1 to 2 hours (our estimate)
- Difficulty
- Beginner
Tools needed
- Grok BotGrok Bot account needed
- n8nFree to self-host; n8n Cloud is paid
- Google SheetsFree with a Google account
- SlackFree plan available
- OpenAIPay as you go (API billed per token)
Steps
- Add the 2 bots in the stack: Contract Renewal Reminder and Watchdog Receipts.
- Create one sheet with each contract, its renewal date and notice period.
- Connect the inbox where invoices and renewal notices arrive.
- Run both once and check the list against your bank statement.
- Set the reminder lead time to match your longest notice period.
The bot stack
Tracks renewal dates from a sheet and sends reminders before contracts auto-renew.
n8n
Google Sheets
OpenAI
Slack Get it Finds renewals and trials hiding in your inbox that are not on the sheet yet.
Grok Get it Cost to Run Our rough estimate of value to the business, not a promise or income claim
A Grok Bot plan, plus an account on each tool the stack connects to: n8n, Google Sheets, OpenAI, Slack, Grok. We show a price only when we have checked it on a public page, with the source and date below.
Guardrails
- The bots remind and list; you cancel or renew yourself.
- Read the notice period in each contract; some need written notice well before the date.
Results to Expect Our rough estimate of value to the business, not a promise or income claim
- Our estimate: $20 to $100 a month in avoided renewals. Basis: one unwanted renewal of $120 to $600 caught every six months. Not a promise.
- What you should see first: one list of every renewal coming up in the next few months.
Our estimate, not a promise or a typical result. Results depend on your effort, skills, market and costs.
Tips and pitfalls
- Record the notice period, not just the renewal date.
- Ask for a better price before you cancel; many vendors offer one.
- Keep it small at first: start with the ten biggest contracts.
Questions
What could catching renewals be worth to my business?
Our estimate is $20 to $100 a month, assuming one unwanted renewal caught every six months. Bigger contracts can be worth much more, but that depends on what you pay for.
What tools do I need to catch contracts before they auto-renew?
The 2 bots in the stack, plus the tools listed. Each tool may need its own plan.
Will the bots cancel contracts for me?
No. They remind you and list what is coming up. You cancel, renew or negotiate yourself.
Related links
Sources
Labels: V verified by us on the linked page, Estimate our own estimate, A the creator's own claim. This page is our own write-up; the bots belong to their creators.
Related guide: Grok Bot for Small Business