Be Ready for Tax Time All Year
Log receipts and card activity as they happen so your books and tax worksheets are current every week, not rebuilt in a panic once a year.
Run It With Us
Want This Running in Your Business?
No more paying for a rushed catch-up before the tax deadline.
We set it up on your own accounts, test it with you and hand it over working. You approve what the bots send.
$1,500 founding price for the first 3 setups (normally $2,500). $300 deposit, counted toward it.
How it works
| # | Who | Input | Does | Output |
|---|---|---|---|---|
| 1 | Watchdog Receipts | Your inbox | Finds receipts, renewals and trials | Hand-off to Receipt Scanner / Expense Tracking |
| 2 | Receipt Scanner / Expense Tracking | Receipt emails and photos | Turns them into line items | Hand-off to Small Business Bookkeeper |
| 3 | Small Business Bookkeeper | Line items and bank and card activity | Enters business items and updates tax worksheets | Hand-off to you |
| 4 | You | Weekly sample of entries | Review and send worksheets to your accountant | Books ready for tax time |
Estimated Value to Your Business: $$ Medium Our rough estimate of value to the business, not a promise or income claim
$50 to $300/mo Estimate. Assumes 2 to 6 hours of catch-up bookkeeping saved a month, valued at $25 to $50 an hour. Not a promise of income. Disclaimer
Our estimate. Assumes you do your own books today; the value is time saved and fewer lost receipts, not new income.
Value tiers are our rough estimates (labelled Estimate) of relative value to the business, each with its assumption. They are not promises, income claims or advice. Results depend on your market, offer and effort.
Who it's for
- Owner-run small businesses.
- Freelancers and sole traders.
- Side businesses that mix personal and business spending.
What it does
- Small Business Bookkeeper: Logs activity into your accounting software and keeps tax worksheets current.
- Receipt Scanner / Expense Tracking: Turns receipt emails and photos into line items.
- Watchdog Receipts: Finds receipts, renewals and trials in your inbox.
How it helps your business
- No rushed catch-up work before the deadline.
- Fewer lost receipts and missed deductions.
- Estimate math: 2 to 6 hours saved a month at $25 to $50 an hour = about $50 to $300 a month.
How to set it up
- Time to set up
- About 2 to 4 hours (our estimate)
- Difficulty
- Intermediate
Tools needed
- Grok BotGrok Bot account needed
- GmailFree with a Google account
- Google SheetsFree with a Google account
- Your accounting softwareCheck the vendor's pricing
Steps
- Add the 3 bots in the stack: Small Business Bookkeeper, Receipt Scanner / Expense Tracking and Watchdog Receipts.
- Connect your accounting software and the inbox where receipts arrive, read-only where you can.
- Agree the categories with your accountant first.
- Run one week of activity and check every entry by hand.
- Keep a weekly review and keep originals of every receipt.
The bot stack
Logs receipts and bank and card activity into your accounting software and keeps tax worksheets current.
Grok Get it Turns forwarded receipt emails and photos into line items with the files saved.
Grok Get it Spots receipts, renewals and trials in your inbox so nothing goes unlogged.
Grok Get it Cost to Run Our rough estimate of value to the business, not a promise or income claim
A Grok Bot plan, plus an account on each tool the stack connects to: Grok. We show a price only when we have checked it on a public page, with the source and date below.
Guardrails
- Nothing is paid or filed without your approval.
- This is admin help, not tax or financial advice; your accountant has the final word.
Results to Expect Our rough estimate of value to the business, not a promise or income claim
- Our estimate: $50 to $300 a month in time saved. Basis: 2 to 6 hours of catch-up bookkeeping saved a month at $25 to $50 an hour. Not a promise of income.
- What you should see first: a week of logged receipts and updated worksheets.
Our estimate, not a promise or a typical result. Results depend on your effort, skills, market and costs.
Tips and pitfalls
- Keep original receipts; a log does not replace the document.
- Separate business and personal cards if you can; it makes every entry easier.
- Check a sample every week rather than trusting a full quarter at once.
Questions
What could tax-ready books be worth to my business?
Our estimate is $50 to $300 a month in time saved, assuming 2 to 6 hours of catch-up bookkeeping avoided. It is an estimate, not a promise.
What tools do I need to be ready for tax time all year?
The 3 bots in the stack, plus the tools listed. Each tool may need its own plan.
Will these bots file my taxes?
No. They keep records and worksheets ready. Filing and payments stay with you or your accountant.
Related links
Sources
- Small Business Bookkeeper, post by @MarsHomestead · share page
- Receipt Scanner / Expense Tracking, post by @limeunfiltered · share page
- Watchdog Receipts, source by @jxckvibe · share page
Labels: V verified by us on the linked page, Estimate our own estimate, A the creator's own claim. This page is our own write-up; the bots belong to their creators.
Related guide: Grok Bot for Small Business