Grok Bots That Use Gmail

What They Do With Gmail

• Outbound prospecting: 7 bots
• Inbox triage: 6 bots
• SaaS spend: 4 bots
• Partnerships and sponsors: 3 bots
• Brand social: 2 bots
• Phone answering: 2 bots
• Quotes: 2 bots
• Sales-call support: 2 bots

All 43 Bots

• Article and Newsletter Writer

  Writes articles and newsletters from your source material and stages them in Squarespace.

  By farzyness · Newsletters and email · Google Docs, Gmail, Squarespace

• Chief of Staff: Launch Ops

  Coordinates a launch and marketing bot team for strategy, publishing, community replies and weekday digests using Google Workspace.

  By Dario Maddaluno · Brand social · Grok, Gmail · One-click Add

• Competitor Price Alert

  Monitors competitor product prices with Bright Data and emails you when they change.

  By Yaron Been · Competitor drops · n8n, Gmail, Google Sheets

• Content Request Fulfillment

  Picks up content requests from a named client's email and drafts the piece in Google Docs.

  By fatjoedavies · Client delivery · Gmail, Claude, Google Docs

• Contractor Quote Negotiator

  Collects contractor quotes, compares them in Google Sheets and drafts negotiation emails.

  By benln · SaaS spend · Gmail, Google Sheets

• CosVoice Bot Phone Line

  Gives your bot a real US phone number and email so it can place and take calls and send you written summaries.

  By cosvoice_links · Phone answering · Grok, Gmail

• Deal Desk Autopilot

  Reviews every open deal, spots stalled steps and drafts the next follow-up.

  By ericosiu · Sales-call support · Gmail, Google Calendar

• Don't Leave Me Hanging

  Finds older Gmail threads with promises nobody closed, ranks them by deadline and stakes and drafts a short follow-up for each.

  By Brian · Inbox triage · Grok, Threads, Gmail · One-click Add

• Email Scam Filter

  Scores suspicious Gmail each morning for scam risk using current public fraud alerts. Read-only: it never clicks, replies or deletes.

  By Brian · Inbox triage · Grok, Gmail · One-click Add

• Events Outreach

  Outreach for private event bookings: warm re-engagement then cold lookalike waves from a dedicated Gmail inbox with Apollo data.

  By Anthony Ter-gevondyan · Outbound prospecting · Grok, Gmail · One-click Add

• Expense Manager

  Matches receipts in Gmail to payments and builds a weekly expense report in Google Sheets.

  By Community submission · Expense reports · Gmail, Google Sheets

• Gmail Bot

  Sends a weekday digest of unread Gmail with action items first, drafts replies in your voice and helps sort labels and follow-ups.

  By Aseem Wangoo · Inbox triage · Grok, Gmail · One-click Add

• Gmail Cleanup Chief of Staff

  Shows which senders fill your Gmail, with counts, and moves only the newsletters, promotions and notifications you approve to Trash.

  By 터미너스(GO TO MARS) · Inbox triage · Grok, Gmail · One-click Add

• Grok Bot Text & Voicemail

  A front desk for texts and voicemails sent to a Google Voice number: sorts them by intent and urgency in Gmail and drafts replies for you.

  By Brian · Phone answering · Grok, Gmail · One-click Add

• Haggle Bot

  Reviews vendor and SaaS bills every month, then drafts negotiation emails to cut prices or move you to a better plan.

  By lennysan · SaaS spend · Gmail, Google Sheets

• Harvey Specter

  Negotiates deals, renewals and quotes by email for better price and terms, never signing or paying for you.

  By liam_fallen · SaaS spend · Grok, Gmail · One-click Add

• Hermes SDR

  Picks and researches outbound targets and drafts first-touch emails and LinkedIn notes for review.

  By MGallmur · Outbound prospecting · Grok, Gmail, LinkedIn

• Inbox Manager

  Scans new Gmail, labels and prioritizes it, and drafts replies for the messages that need you.

  By mvanhorn · Inbox triage · Gmail

• Inbox to Asana

  Turns action items in a company Gmail inbox into Asana tasks so requests do not slip.

  By lennysan · Inbox triage · Gmail, Asana · One-click Add

• Influencer Outreach Filter

  Filters influencers for a product campaign with Treg and drafts Gmail outreach tracked in Google Sheets.

  By jasonzhou1993 · Partnerships and sponsors · Grok, Treg, Gmail, Google Sheets

• Invoice Approval Router

  Picks up PDF invoices from Gmail, extracts the data and routes each one through an approval step in Sheets.

  By Billy Christi · Invoices · n8n, Gmail, Google Drive, Google Sheets, OpenAI

• LinkedIn Post Approval Flow

  Drafts LinkedIn posts from topics in Google Sheets and posts each one only after email approval.

  By Aryan Shinde · Brand social · n8n, Gmail, Google Sheets, LinkedIn, OpenAI

• Listing Video Maker

  Creates real estate listing videos from Airtable records and emails them to the agent.

  By Orshot · Video production · n8n, Airtable, Gmail, OpenAI

• Marketing Context Collector

  Builds a current marketing brief from Gmail, Slack, Notion, Analytics and HubSpot before you decide.

  By codyschneider · Analytics and monitoring · Gmail, Slack, Notion, Google Analytics, HubSpot, Google Ads

• Multi Source Support Agent

  A support agent that answers from several knowledge bases and escalates to a human when unsure.

  By Nev · Ticket fixing · n8n, Gmail, Ollama, Slack, Supabase, Wikipedia

• Photo to 3D Product Video

  Turns a 2D product photo into a short 3D product video for your store.

  By InfyOm Technologies · Product listings and creative · n8n, Gmail, Google Drive, Google Sheets

• Podcast Guest Briefer

  Researches each podcast guest and writes a brief in Google Docs before recording.

  By lennysan · Podcasts · Gmail, Google Docs

• Post Call Proposal Builder

  After a sales call, drafts a tailored proposal in Google Slides and emails it for your review.

  By Gerald Denor · Quotes · n8n, Gmail, Google Drive, Google Slides, OpenAI

• Property Inquiry Scorer

  Reads real estate inquiries in Gmail, scores each lead and files it in an Airtable CRM.

  By Marth - Business Automation · Real estate leads · n8n, Airtable, Gmail, OpenAI

• Prospect Drafts

  Finds prospects in your area and industries and leaves first-touch Gmail drafts with your offer and signature, ready for you to send.

  By Sam Morgan · Outbound prospecting · Grok, Gmail · One-click Add

• Prospect Meeting Booker

  Finds a time and drafts a meeting request to a prospect using Gmail, Calendar and your CRM.

  By benln · Sales-call support · Gmail, Google Calendar

• Quote Follow Up Sequence

  Sends quote follow-up emails on day 3, 7 and 14 from a Google Sheet until the customer replies.

  By 43 Sunsets · Speed-to-lead and quotes · n8n, Gmail, Google Sheets

• Quote Request Router

  Routes quote requests from a Tally form into Airtable, alerts Slack and emails the client.

  By Baptiste Fort · Quotes · n8n, Airtable, Gmail, Slack

• SaaS CFO Monitor

  Weekly check of SaaS spend and revenue across billing, accounting and email, with a monthly finance summary.

  By jessethanley · SaaS spend · Stripe, Xero, QuickBooks, Gmail

• Sales Outbound

  Researches prospects on your schedule, logs them in Google Sheets and drafts follow-up emails in Gmail for you to send.

  By Community submission · Outbound prospecting · Gmail, Google Sheets

• Sales Prospecting Pipeline

  Builds a prospect pipeline for a market you name, logs it in HubSpot and drafts Gmail and LinkedIn outreach.

  By Community submission · Outbound prospecting · HubSpot, Gmail, LinkedIn

• Sequencer

  Runs outbound sequences from a sheet, learning your voice and ideal customer from Gmail and the CRM, and stages each draft for you to send.

  By Simon Lackowski · Outbound prospecting · Grok, Gmail · One-click Add

• Sponsor Inbound Scout

  Watches Gmail for inbound sponsor emails and flags the legitimate ones with a quick brief.

  By startupideaspod · Partnerships and sponsors · Gmail

• Sponsorship Negotiator

  Checks business and sponsor inquiries in Gmail for legitimacy, researches the brand and drafts a rate reply.

  By AlexFinn · Partnerships and sponsors · Gmail

• Support Reply Drafter

  Reads incoming support emails, finds the answer and drafts a reply for approval.

  By lennysan · Support triage · Gmail

• Unpaid Invoice Reminder Flow

  Chases unpaid invoices with polite, escalating Gmail reminders driven from a Google Sheet.

  By Nick Saraev · Revenue recovery · n8n, Gmail, Google Sheets, OpenAI

• VOC Ad Angle Generator

  Turns customer feedback from Gmail into ranked ad angles in Google Sheets.

  By Community submission · Paid ads · Gmail, Google Sheets

• YouTube Creator Outreach Finder

  Finds YouTube channels in a niche, verifies their emails and sends personalised outreach.

  By Yaron Been · Outbound prospecting · n8n, Gmail

Use Cases Built on These Bots

• Negotiate Vendor and Contractor Prices (4 of these bots)
• Go from Sales Call to Signed Proposal to Paid Invoice (3 of these bots)
• Run a Niche Newsletter Business (3 of these bots)
• Automate Accounts Payable Without Losing Control (2 of these bots)
• Cut SaaS and Subscription Waste (2 of these bots)
• Offer Support in Several Languages (2 of these bots)
• Publish Each Podcast Episode Everywhere (2 of these bots)
• Reconcile Team Expenses Every Week (2 of these bots)
• Run a Niche AI Tools Directory (2 of these bots)
• Run a Sponsor Sales Desk for Your Channel or Newsletter (2 of these bots)
• Turn an Agency Inbox into Tracked Projects (2 of these bots)
• Answer, Quote and Follow Up on Every Home-Service Lead (1 of these bots)

Often Paired With Gmail

Google Sheets (12)n8n (12)OpenAI and ChatGPT (6)Airtable (3)Google Docs (3)Google Drive (3)